9 Kickass Project Management Practices to Adopt Right Now

DZone 's Guide to

9 Kickass Project Management Practices to Adopt Right Now

Take a look at this statistic-filled checklist of project management best practices that will help your team communicate more, get more done, and work efficiently.

· Agile Zone ·
Free Resource

Being good at managing projects doesn’t come naturally to every project manager. There are tasks to be completed, quality to be taken care of, budgets to match, and people to manage.

A survey by the Project Management Institute revealed that around 41 percent of projects completed in 2017 were high complexity projects. That’s the nature of project management and no one can change that. However, one can implement effective project management practices anytime to keep projects running smoothly.

Below are 9 best project management practices every project manager must try. 

Define Project Requirements

One thing common among failed projects is the lack of understanding of project requirements. You are definitely going to invite some trouble if stakeholders and clients have different estimations of the project’s scope.

Both the team members and stakeholders should know the following things:

  • Project deliverables

  • Project goals and expected end-result

  • Budget, duration, and resource constraints

  • Quality standards and success metrics

  • Risks and problems associated with a project

Formalize Project Management Roles

One of the best project management practices is to identify and formalize roles project members are going to helm during the lifecycle of a project. Every single project member needs to understand their job responsibilities and the role they play in the larger picture.

This allows them to work independently and utilize their unique skills. It is also helpful in getting people to progress or level up in their project management responsibilities.

Build a Project Plan

Every project comes with its own set of goals and deliverables and it requires detailed project planning for successful completion. Create a great plan where the scope is established, objectives are clearly defined, and the potential risks identified in advance.

Being one of the most important stages of project management, it provides team members a roadmap of what to do and where to go. This brings us to the fourth point: powerful communication.

Constant Communication at Every Stage

Almost 59% of US workers believe that communication is the biggest roadblock to success. More and more projects fail due to a breakdown in communication. As a responsible project manager, it is your duty to foster effective and constant communication among project members whether at the same location or remote places.

Collaboration and other internal communication can make things easier. Remember that solid communication is the foundation of effective project management.

Determine Corrective Action Procedures

No matter how impeccably you plan, one thing or the other will always go unplanned. That’s how unpredictable project management can get. Though you can’t do much to avoid such unwanted surprises, it’s a good practice to come up with some corrective actions in advance.

For example, if deliverables are taking longer than planned, you might have to push the deadline forward. If resources fall short for whatever reasons, you must have a backup of two or more project members in advance.

Implement the Right Tools

Using advanced project management tools have become the need of the hour. In today’s time when projects are becoming more complex and communications are getting scattered, it’s wise to start investing in the right tools and software.

You would be surprised to know that in a recent survey, 44 percent of employees asked for adoption of advanced internal communication tools. Not just this, 90% of companies using such tools said they have experienced better results with these tools.

Frequent and Regular Check-Ins

Checking in regularly is one of the most impactful projects management practices. It lets team members know that there is someone looking to keep a check on them and willing to help when required. Thus, frequent check-ups instill a sense of accountability among team members and managers.

In Deloitte, such check-ins are not in addition to the work of team leaders; they are the work of a team leader. You can check-in daily, weekly, bi-weekly or monthly; just make sure to be consistent with them.

Consolidate Project-Related Info

Often, the best practices and techniques emerge from your knowledge and past experiences. Make it a practice that whenever a project is done and dusted, gather all project-related information in a single place. It will act as a central knowledge hub for you and others in the organization.

In this knowledge base, feel free to include project schedules and budget, tools and templates used, risks and challenges, and other important project information.

Learn from Setbacks

It’s always a good idea to hold a wrap-up meeting after the project ends to discuss lessons learned and ways to improve for future projects. Ask the team for feedback on management style and what can be done better to help them.

What are your best project management practices? Do the aforementioned practices strike a chord with you? Let us know in the comments below.

agile ,best practices ,collaboration ,communication ,project management ,tooling

Opinions expressed by DZone contributors are their own.

{{ parent.title || parent.header.title}}

{{ parent.tldr }}

{{ parent.urlSource.name }}