Build Your Kanban Workflow to Manage Your Design Projects
Combine the old and the new by combining the concepts of Kanban and Kanban boards and updated visual project management technology.
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We are delighted that Kanban board holds its part in the design industry as well. Designers, in general, love visuals. So, they love using Kanban. Design Kanban is a way for visual project management with visual content collaboration. For a lot of designers, visualization is a good thing if it enables collaboration along with it. Kanban workflow is a good idea for creating and delivering visuals, simplifying collaboration, team happiness, and increasing productivity. But is it for you?
Visual Project Management: Is it for you?
When you have to shift through stacked email threads for design approvals, collaborating with the team becomes hard. Therefore, Kanban is meant to cut the amount of time spent on managing projects because a designer should spend their time designing and not managing.
- The Kanban method visualizes the actual workflow or system already in place.
- It balances the work and workflow.
- Kanban encourages leadership roles at all levels.
Depending on your type of project, divide the workflow into stages. Move each task from its ideation phase to the final product. For example, for creating a good website design, a design group will divide the board into three parts: to-do, production, and completed, where:
- To-do is the default position of all the tasks available;
- Production or in progress is where you prioritize tasks that are being worked on;
- Completed or finished is where you move your tasks when they are finished.
These workflows will be connected to your overall design process involving all team members in the Kanban board. But how do you apply it to your designs? For this, you’ll need tools. And ProofHub is one of the commonly used tools to implement the Kanban method. You get a roadmap for your project to track each task's deadline.
Why You Should Try an Online Kanban board?
- Initial limits on your work in progress: One of the benefits of using the Kanban method is that work-in-progress becomes limited. As you design your Kanban board, you can set initial-work in-progress limits on the “To-do,” “Production,” and “In progress” sections or whatever names you give to your stages. This provides predictability to improve the workflow.
For example, the team has decided to not to work on more than four items in a week. So, set the limit of WIP to four in your Kanban workflow. There shouldn't be more than four items in the "In Progress" column. The team will be saved from having too much work-in-progress. As you finish the current work-in-progress, start a new one.
- Real-time collaboration: When the designers from over the world are working together, a Kanban board is a perfect solution for the teams. The remote designers can communicate and collaborate in real-time, share information, and comments, and make changes in real-time, anywhere and anytime.
- Meeting the due dates: Missing due dates is common because of the long approval process. As the designs have to go through several suggestions and corrections, designers frequently miss the due dates. You have to consider your work worthwhile. With a Kanban workflow, you can make the dates visible to all in an easily accessible area that will make it easy for everyone involved in a project to ensure a good project pace.
- Physical boards are messy: Although Kanban boards started as physical boards, it is getting messier now. As the number of cards in each column gets accumulate, it becomes more difficult to maintain. There is no track of time as well. On online Kanban, the workflow works extremely well. You can track the stability of your process by digging into the analytics of Kanban.
The Bottom Line
I hope you liked this dive into the Kanban workflow. What do you think about Design Kanban? What are your experiences with Kanban for your design workflow? Let us know in the comments below.
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