Five Awesome Time Management Tools You Need To Know About

“Lost Time Is Never Found Again”- Benjamin Franklin

For businesses, whether small, medium, or large, the time holds more value than money. You can make up for financial losses, but you can’t make up for the lost time. Small businesses, in particular, cannot allow bad time management to ruin their employees’ performance and overall productivity.  

As the Chief Marketing Officer at ProofHub, one of the most important assets I (and my team) have at our disposal is time. The pressure of meeting set deadlines and the hectic pace of modern life have necessitated smart time management in our lives, especially for corporate professionals who always seem to be running behind time. 

It’s shocking that up to 80% of the average working day is spent on activities with little or no value. Are you one of those managers who think that your team is doing less than expected and it is taking more than adequate time to complete tasks and projects? 

Are you bothered by the stagnant (or reduced) productivity of your team over the last few weeks or months? Is your team spending more time on non-work-related activities? 

If yes then now is the right time to seriously consider using top-rated time management software to accurately keep track of time spent by your team members on various tasks and activities. 

Using this software, you will get to know where your employees are spending the allocated time. You can identify and eliminate potential time-wasters to make sure your working hours are optimally utilized. 

There are some top-rated time management software solutions that can be used by you and your team, but it’s important to first understand what this solution is all about. 

What Is Time Management Software?

Time management software is specifically designed for tracking the time spent by employees on various tasks and activities throughout the day, week, or month. 

Besides accurately tracking time, the software is widely used across different industries for attendance, payroll, client billing, and setting time estimates. 

Businesses use this tool to identify problem areas and rectify them before they transform into bigger problems. 

With so many time management solutions to choose from, the crucial question that arises is which one to choose that meets your organization’s requirements? Every business is unique and so is its working style. 

That’s why I’ve put together five of the best time management applications that can help you with what you need to - Make Every Minute Count! 

1. Time Doctor 

Time Doctor is a SaaS time tracking and productivity software that tracks time spent on tasks by your employees so you can see what has been done throughout the day. Time Doctor creates a summary of the time spent on each task, project, and client. This employee tracking solution’s pop-up alerts remind users when you browse non-work-related or time-wasting websites. 

Key Features of Time Doctor Are: 

• Time Tracking and Employee Monitoring

• Online Timesheets and Payroll

• Screenshots and Activity Levels

• Website and App Monitoring

• Offline Time Tracking 

• Project Management & Budgeting

• Distraction Alerts

• Integrations & API 

Pricing - Free 14-day trial. The basic Plan starts at $7 per user/month. 

2. RescueTime

RescueTime is an automatic productivity and time tracking application that tracks the time you spend on apps, websites, and even specific documents without timers. This application blocks distracting websites when you need to focus on tasks in hand and improve your productivity. This app will send you weekly reports to notify you about things that are wasting your precious time. 

Key Features Of Rescue Time Are: 

• Automatic Time Tracking

• Detailed Reports, Tends, and Insights

• One-Click Offline Time Tracking

• FocusTime blocks distracting websites

• Smart Goals and Real-Time Alerts

• Third-Party App Integrations

Pricing - Free 14-day trial. Paid plan starts at $9 per month/user.

3. ProofHub

ProofHub is a top-rated project management software that offers an accurate and efficient time tracking software to help you know where your team’s time is going, what are the billable hours of projects, track time spent on tasks, and create custom time reports. You can manage times, teams, and tasks smartly in one place, from a centralized location, and bring all your time data at one central place. 

Key Features Of ProofHub Are: 

• Add Timesheets

• Manual and Automatic Timers

• Bird’s Eye View For All Time Data

• Set Time Estimates

• Export and Archive Timesheets

• Custom Time Reports

• Group Chat

• Online Proofing

• Online Discussions

Pricing - Simple pricing with no per-user fee. Free 14-day trial. Ultimate Control plan is priced at $89/month, billed annually. 

4. Toggl

Toggl is a simple yet effective time management and reporting tool that allows you to track your daily activities across different platforms and how much time you spend on certain projects and tasks. Toggl works as a timer that runs unobtrusively in the background as you work on a task. Once you’ve completed the task, turn the timer off to see how much time you spent on doing it. Its intuitive interface and useful time-saving features make it a great tool for collaborative freelancers, startups, and small businesses. 

Key Features Of Toggl Are: 

• Team Dashboard

• Email Tracking Reminders

• One-click Timers

• Over 100 plus App Integrations

• Reporting

• Scheduled Alerts

Pricing - Free 30-day trial. Paid plan starts at $9 per user.month. 

5. Hubstaff

Hubstaff is a comprehensive time tracking software that offers real-time tracking of all the activities that your team members indulge in during working hours with screenshots, reporting and automated payments. Your employees can install the desktop app on their systems and choose when they want to record their time. The application monitors all websites and applications your team views, their screen activity, and the amount of time spent by them at their desktops. 

Key Features Of Hubstaff Are: 

• Employee Monitoring

• Geofencing

• GPS Tracking

• Project Budgeting

• Detailed Reporting

• Online Timesheets

• Payroll Software

• Productivity Measurement

• Employee Scheduling

• Online Invoicing

Pricing: Free Forever plan. Paid plan starts at $7 per user/month. 

The Final Thought

Most of us would be amazed at how many hours we waste on distractions and tasks everyday at work when we start to add them all up. Efficient time management is must for businesses to achieve optimal productivity. 

The aforementioned five time management tools have powerful features to help you keep track of your employees’ activities throughout the work day. The choice is yours now. Do you want to let your team continue wasting time on irrelevant tasks, or make them more accountable by eliminating time-wasting activities?   

I’m sure you don’t want your organization or even your team to suffer due to poor time management. Over to you!