I covered other ways of searching for information on your intranet under my post on Findability. I have kept it as a separate publishing standard because I believe navigation should reduce the need to use other ways to find what you need on an intranet. Good, logical, usable headings and menus help people to navigate to their destination quickly and easily.

It is only when navigation is poor and people can’t access the information they need easily that search queries increase and alternative methods are used more e.g. email people for a link to a site.  That’s why I recommend navigation has its own publishing standard.

You can have a publishing standard that splits the needs of your organisation from the site-specific needs for navigation by having distinctive menus and headings for each of these. You can combine them but there is an increased risk of people becoming confused as to their purpose and being unsure if a link or heading is to the same part or a different part of your intranet.

Many organisations find it difficult to see the benefits from publishing standards.  I remove the barriers to show the benefits from each publishing standard in this series of posts.  Publishing standards aim to:

• Reduce the risk of sensitive information leaks
• Improve the overall user experience
• Make people using your intranet more satisfied with it
• Improve people’s productivity
• Improve people’s quality of work

Benefits

Knowing that you are helping people by making content easier to read on your intranet gives three main benefits:

1. People will have a much better experience and be more satisfied with your intranet. This will encourage people to more frequently and extensively use your intranet and save time reading information quicker to reach a strong understanding.
2. You can encourage your publishers to realise that writing for the web can save them time by using less words to describe the purpose of their content and achieve greater satisfaction from people using it.
3. Your organisation can see the increased satisfaction from people easily reading the information and gaining a quicker understanding to improve productivity.

This is the last in the series on publishing standards.  I hope you find them helpful when improving your intranet.