Project management is a continuous struggle for balance between time, cost and quality. It’s no wonder why project managers want to make things more efficient and effective as possible.
Some may think manually creating a project plan is easy, since it’s formulaic. But if you ask any project manager, that isn’t necessarily always the case. There are routine processes that can be done without much thinking, yes, and this is where the opportunity for more time savings actually lies, as a good number of project management tasks and activities are routine in nature.
Project management and automationThe concept of automation is nothing new these days. Organizations, big and small, explore various software tools to streamline project plans and speed up execution.
Excellent project managers make a huge difference to the success of any project, and as John Berra, the retired Chairman of Emerson Process Management, is quoted on Automation World, the good ones are hard to find and once found, should be taken care of. Since they’re expected to perform various functions ranging from the routine to non-routine, it is best to make their lives easier by automating those that can be automated, leaving them with more time and mental energy for more knowledge-oriented work.
What can be automated?The following are routine tasks that some project managers are still manually doing and are better off automated:
- Generate a project plan
- Prioritize tasks according to overall goals
- Notify team members about new tasks
- Plot member schedules and timelines to eliminate work overload and/or overlapping and ensure individual, team and project time goals are met
- Notify stakeholders about upcoming deadlines
- Notify concerned parties about finished tasks to reshuffle workload allocation
- Reschedule/rearrange tasks/timelines according to changes that happen in real time
- Generate reports
- Send status reports to relevant people every 24 hours
Thanks to technology breakthroughs, including the increasingly common availability of web server and network access, the ever-expanding growth of project management tools has afforded project managers the ability to simplify their tasks and operations through various functionality types that include:
- Project planning
- Resource allocation and scheduling
- Progress tracking
- Timesheet collection
- Team communication and collaboration
- Document management
- Change request and control
- Issues collection and management
- Quality control
- Scope change control and management
- Process management
How Comindware Project helpsComindware Project is designed to automate various routine project management tasks to make the lives of project managers easier. The software’s automated priority-based planning feature lets project managers easily create project plans, schedule and arrange tasks through a visual drag-and-drop interface.
Once task assignments and priorities are defined, Comindware Project automatically generates a calculated project plan complete with resource leveling, manual task linking, auto notifications, and readjustments according to real-time updates.
Because it’s built on top of a social collaboration network, Comindware Team Network, employee engagement and productivity are enhanced, as work discussions reside in the same platform where work gets done. Unstructured group emails that clutter people’s inboxes and communication threads that keep people confused are eliminated, ensuring all parties involved in the structure, development and execution of the project know exactly what’s going on.