Top 10 SharePoint Intranet Portal Benefits
Using SharePoint as an intranet makes it easy for employees to work collaboratively as a team while encouraging team cohesiveness and employee engagement.
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Microsoft SharePoint has undoubtedly revolutionized the way business enterprises are using the intranet to optimally extract value from it. Using SharePoint as an intranet makes it easy for employees to work collaboratively as a team while encouraging team cohesiveness and employee engagement. So, let’s get into the top 10 benefits of having a SharePoint intranet in your enterprise.
Benefits of SharePoint Intranet Portal
1. Easy Storage of Information
Business-related and sensitive information can be stored in a single place that can be only provided to authorized personnel for access. With the MS SharePoint intranet portal, you can also designate who can edit and access those documents, so that your sensitive and critical data and information does not fall into the wrong hands.
2. Less Time Spent in Discussions & Meetings
MS SharePoint intranet portal provides an efficient online discussion board where all the departments and team members can discuss and have a conversation about business-related matters. The discussion portal is so quick and efficient and provides real-time updates which significantly reduces the need of having in-person meetings of hours. Also, anything that is discussed, gets stored away and documented for future reference as well.
3. Boost Collaboration Among Employees
MS SharePoint intranet portal is ideal for fostering collaboration among employees, especially for employees working together on one project or task. The social features of SharePoint also help quicker dissemination of information among employees. This not only helps employees working as a team, but it also allows them to be more productive while meeting deadlines on time.
4. Allow Easier & Quicker Access to Critical Information
MS SharePoint intranet portal allows data and information related to one particular project or task to be stored at a single data location. Hence, using a search tool to find any document, file or document helps users to easily and quickly locate information. This allows employees to be more efficient while saving plenty of time.
5. Reduce Costs for Tasks Related to Workplace Administration
At a workplace, there are plenty of administrative tasks that are monotonous and repetitive, such as approving an employee’s leave application. But, with SharePoint, you simply don’t need to waste your time on such extra tasks, because SharePoint intranet portal solutions can manage and handle this all for you, without being exhausted or bored. This not only saves time but also significantly reduces administration costs; while allowing your employees to use their spare time in contributing more meaningfully.
6. Facilitate Workflow Development
If you have a complex business structure with multiple processes at varied business levels, then SharePoint can help you create an easy workflow for every process. With few simple commands, you can create a SharePoint workflow and all the stakeholders added to that particular workflow gets a real-time notification about any update or change made to every task. This also makes tracking of responsibilities and information simple, thus making projects be efficiently on schedule.
7. Improve Employee Engagement
MS SharePoint intranet portal fosters quicker communication among employees, instant access to critical data and information, and real-time updates. All these factors contribute to better employee engagement and teamwork; which in turn also improves productivity and performance of employees as well as organization.
8. Enhance Business Governance
Anything that is happening within the organization and getting discussed on the SharePoint intranet portal is stored and recorded which also remains available for future reference. As a result, business problems get resolved quickly and management can always keep an eye on what is happening within the organization simply by using the corporate dashboard. This also helps management to maintain stronger control over its employees while ensuring the fact that all the issues and problems are timely addressed and efficiently resolved.
9. Encourage Teamwork
MS SharePoint intranet portal facilitates instant communication features which help employee talk to each other on every matter of concern. The solution also works remarkably well for virtual teams and remote workers too. This on the whole encourages teamwork and reduces friction among employees.
10. Easy Information Dissemination
Since all the employees within the organization have accessibility to the MS SharePoint intranet portal, making important announcements such as Changes in Policy, HR Surveys, Performance Appraisal Forms, Memos, etc. is a lot easier, because they can be easily dispatched to every single employee through SharePoint intranet.
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