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Why You Need to Automate Your Customer Support With Chatbots

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Why You Need to Automate Your Customer Support With Chatbots

15 percent of organizations are currently using AI. And 31 percent said it is on the agenda — will you be one of them?

· AI Zone ·
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The most visionary programmers today dream of what a robot could do, just like their counterparts in 1976 dreamed of what personal computers could do. Read more on MistyRobotics.com and enter to win your own Misty. 

Up until 2015, social media dominated the digital world, creating a new way of sharing content, managing customer support, or communicating around the world. We all got used to it and were expecting instant gratification and simplicity out of everything digital. In 2015, messaging apps such as Messenger, Whatsapp, Kik, and Telegram took over social media in terms of users.

This created a new shift in the way we get information online: conversation became the new way of sharing — the new interface. That, of course, had a strong impact on the service industry, which consequently faced a drastic increase in online interactions. Thus, companies today are having to find ways to efficiently manage the increased requests while still providing outstanding customer support.

The industry numbers speak for themselves: 60 percent of respondents believe that one minute is too long to be on hold, 42 percent complain about the need to speak to different agents, and 78 percent terminate contracts because of bad support. This amounts to $1.6tr annual losses due to poor customer support in the US alone. Clearly, something needs to change.

What Is the Future of Customer Support?

Hire more agents? While that would be the default solution, most major companies currently have thousands of support agents and have reached a plateau in productivity. Hiring new people doesn’t really improve the stats.

Write more FAQs and support content? While that could be a solution, all support departments know that most people don’t bother to go and look for an answer but want to be told directly and in real time. Also, every customer believes they have a unique issue and wants personalized support.

It’s not more agents, it’s not new content, surely the best solution is automation.

But how can we automate parts of customer support to provide instant and interactive answers on different channels? Conversational technology is the answer through the integration of agents powered by artificial intelligence.

"Chatbots are making their way into the landscape of customer relations with the opportunity and promise to offer a better customer experience.
The hype is as strong as the benefits this new communication channel can bring: a simple interface, an enriched customer relation with personalized recommendations, a 24/7 availability, etc..."
Olivier Laborde - Innovation & Digital Transformation Leader

Now, it’s only natural to feel apprehensive when thinking of AI.

After all, “72 percent of Americans are very or somewhat worried about a future where robots and computers are capable of performing many human jobs — more than double the 33 percent of people who were enthusiastic about the prospect” (source). However, when talking about customer support automation, we’re not talking about humanoid robots telling you to turn your machine off and on again. We’re talking about chatbots. Chatbots are computer programs capable of understanding human language and to reply accordingly. They’re not physical beings: they’re an interface you can chat with on your phone or laptop.

"For me, chatbots are full of promises, even if they still have a way to go."
Jérôme Colombain, Tech journalist at France Info

How AI Chatbots Can Improve Customer Satisfaction

Today, the goal of chatbots is not to understand everything, rather handle a selected number of topics, such as invoice management, order tracking, account management. These are simple and repetitive tasks that do not require the added-value that humans bring. By prequalifying requests, managing simple questions and routing customers to the right services, bots also make the lives of support agents much easier.

"A chatbot can efficiently respond to simple customer questions or manage appointments. However, chatbots will not replace apps (unless maybe the most basic ones) or human customer relations. Their strength lies in their ability to reply instantaneously to simple requests and to qualify demands before redirection."
Camille Jourdain, Blogger and author

A good example is our collaboration with a major French service firm. When we met with them, they explained their struggle with the increasing number of demands overwhelming an already overstretched customer support service. We sat down together and identified the most frequent conversations with their customers and determined which could be automated. Usually, we focus on automating conversations that can be qualified as simple: exchanges of 3-4 messages where an answer can be easily provided.

The solution put in place was to automate these with a chatbot to provide 24/7 availability while reducing the support workload, following what we call the receptionist pattern. The receptionist pattern is when the bot is designed to understand every user input and is capable of either handling them autonomously or redirect them to the correct agent. In some complex cases, we combine the two: the bot manages the first part of the conversation, usually gathering customer information, and then hands over to a human agent.

Today, the bot is able to accelerate the handling of all queries regarding invoice management up to 2 or 3 times. It works hand in hand with human agents on other queries by gathering client information, such as the contract number, the correct phone line involved, which specific invoice or what part of the invoice, before transferring the conversation to the agent. It is also capable of transferring any customer to the correct service on the first attempt, avoiding endless redirections.

"Chatbots are key tools of good integrated customer experiences. They must not be created in an information island but, whenever possible, integrated with the company’s customer relationship management systems.
The easier this integration is, the better it will be to create state of the art chatbots. Also, there must be a human supervision system in place, whether the chatbot is empowering human operators or the other way around.
Most of the time, artificial intelligence is powered with human originated data and content. This is particularly true with chatbots."
Olivier Ezratty, Tech blogger and author

The chatbot allowed our client to drastically improve customer support satisfaction by reducing conversation duration by half and reducing the rate of multiple transfers, showing a direct impact on their churn rate. The bot also allowed for an increase in the support centers’ productivity: after all, the bot successfully resolves 20 percent of all conversations. With the time gained, agents also refocused on tasks with a higher added value like sales or personalized support, therefore generating new revenue, something all brands should seek.

This is only an example of what AI can bring to corporations today. According to Adobe’s latest Digital Trends report, “15 percent of organizations are currently using AI. And 31 percent said it is on the agenda for the next 12 months.” Will you be one of them?

Robot Development Platforms: What the heck is ROS and are there any frameworks to make coding a robot easier? Read more on MistyRobotics.com

Topics:
chatbots ,customer support ,customer service ,artificial intelligence ,customer experience ,ai ,automated business processes ,conversational agents

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